Logistics and Contact | INCAE

Registration

Conference Registration

Be sure to select the option that fits more of your preferences. Do you want to become an IFAMA member? please go to https://www.ifama.org/join-now and see what membership offers you! 

Are you an early career professional? within 3 years post-graduation, then you can apply as a young professional

Regular IFAMA Member

Student & Early Career Professional IFAMA Member

Student & Early Career Professional Non-IFAMA Member

Non-Member

Student Case Registration Process

Registering the team and paying the deposit is simple. The Team Advisor will complete and submit the registration application (download HERE).  

Advisors may submit a team application and pay the conference fee for teams participating in the Student Case Competition to hold a team slot without a full list of team members, but a complete list of team members should be submitted no later than March 30, 2022.  

Competing teams are incentivized to register early for the Student Case Competition because the Early Bird fee also includes a free 1-year Student Membership to IFAMA ($25) for each team member. The fee also includes conference registration for the entire congress, June 18-23.

Summary

1. Teams must have a faculty advisor who will be the main contact for any communication.  The advisor registers the team(s) and is responsible to pay the team fee. 

2. Teams will consist of not less than 3 and not more than 5 members.

3. Undergraduate teams must be comprised of only undergraduates. Mixed teams are allowed among the graduate and young professional levels; however, the team must be primarily composed of members within that category. Early career professionals should be under 35-years old.

4. Acceptance of an application will be confirmed with the faculty advisor on a first-come-first-served basis.

5. To signify the team’s commitment and allow sufficient allocation of IFAMA support to teams, faculty advisors of accepted teams should pay the early bird fee or the late conference fee, confirming the participation of their teams.

6. Process of Registration and fees payments for the accepted team members need to be completed no later than March 30, 2022.  Teams who have not registered and paid by March 30, will be excluded from the competition.

Refund Policy

Student Member SCC (without team)

3 to 4 members

5 members

Juan Santamaría International Airport

Juan Santamaría International Airport is the main airport in Costa Rica. It is located in the City of Alajuela, 18 km west of the city of San José.

The air terminal has a modern infrastructure, where 4.4 million passengers per year transit. It is considered the third-best airport in the Latin American and Caribbean region.*

A shuttle service will be available to get people from  airport to EARTH one day before the Symposium and Student Case Competition starts at the campus. If you are interested, please be in contact with Caleb A. Pichardo, caleb.consultor@incae.edu

*All activities subject to COVID-19 restrictions.

Picture source: elmundo.cr 

Do I need a visa to enter Costa Rica? 

If you are registered and comming to Costa Rica, ask for our letter to invitations if needed. For more information, please contact Kathryn White, Executive Director, E-mail: mkwhite@ifama.org / ifama@ifama.org. Phone: 1 (763) 412-1988 IFAMA Business Office. 

EARTH University

Location: Guácimo, Limón

Located two hours from downtown San José. Travel to Guácimo is easily accessible, it is connected by a highway to downtown San José. You can reach Guácimo by car and bus. It is two hours and thirty minutes from Juan Santamaría International Airport. Traveling there will take you through the Braulio Carrillo Cloud Forest National Park.

Date: Saturday–Sunday (18-19 June 2022)
Symposium, student case competition, and reception.*

*All activities subject to COVID-19 restrictions.

Intercontinental Hotel

Location: Escazú, San José

Located thirty minutes from the Juan Santamaría International Airport. Travel Escazú is an easily accessible city of Costa Rica on the west side of the city of San José, it has several hotels, shopping centers, restaurants, and high-value businesses. It is one of the most progressing cities in the country. Transportation would be by bus or car. Two hours from EARTH University. IFAMA will provide shuttle for this purpose. 

IFAMA gaurantees a quantity of rooms avaialble for participants with a corporate special rate in USD. If you want to stay at this hotel, please contact (506) 2208 21 00 or juliette.dussaud@r-hr.com. Room reservation MUST be made by participants only and they accept hotel policies and payment conditions. Please contact for more information, 

Date: Monday–Wednesday (20, 21, and 22 June 2022) Forum*

Book here

*All activities subject to COVID-19 restrictions.

Protecting you is our priority

INCAE Business School

Location: La Garita, Alajuela

Located 35 minutes from Intercontinental Hotel.

Travel Transportation would be by bus.

Closing Gala Dinner: Wednesday (22 June 2022)*

*All activities subject to COVID-19 restrictions.

COPA Airlines Partnership

We are pleased to inform you that we have achieved a 10% discount with Copa Airlines, applicable to those participating at the 32nd IFAMA World CONFERENCE 2022 in Costa Rica. This discount applies ONLY on regular non-promotional rates and if purchased through our physical ticket counters or through our Copa Airlines call centers.

  • The discount applies to those interested in traveling on dates ranging from June 15 to 26th.
  • To apply for the discount, the traveler must inform the airline that he/she travels as a participant to the 32nd IFAMA World CONFERENCE 2022, Costa Rica, and must specify the discount code # B8900.
  • To purchase the tickets with the applied discount, call the following telephone numbers according to your city of origin: https://www.copaair.com/es/web/gs/centro-de-reservaciones
  • To purchase the tickets directly at our counters, please visit this link to find the closest office in your city of origin: https://www.copaair.com/es/web/gs/oficinas-de-ventas

Please note that the discount benefit does not apply if the ticket you have purchased has a promotional rate. Therefore, we suggest you keep a close look at the frequent promotional rates, which can be cheaper than the regular date, despite applying the 10% discount.

Wishing you all safe travels and a great experience at this year’s IFAMA World Conference!

IFAMA recommends a selection of hotels for your stay in the two different cities where the conference will take place (Escazú and Guácimo). Fees are special for IFAMA 2022 participants, make sure to say that you are part of IFAMA 2022 Conference Costa Rica at the time of booking. Room reservations MUST be made by participants only and they accept hotel policies and payment conditions.

Hotels in Escazú near Forum Venue

Wyndham Garden Escazú Hotel

Just 11.6 miles or 20 minutes from Juan Santamaría International Airport, Wyndham Garden San José Escazú welcomes guests into a unique setting of incomparable service. Guests can easily reach the beautiful beaches of the Pacific in less than one hour; you may also venture to nearby attractions such as Poás Volcano, tropical rain forest and coffee plantation tours, and much more. Our amenities and friendly staff will make you feel as if you have always been our guest. We offer 111 Guest rooms, 3,500 sq ft of dedicated conference space, complete banquet facilities for up to 130 people, a full-service restaurant that accommodates up to 85 people, 24/7 Fitness Center featuring 2,000 sq ft of Life Fitness™ equipment, treadmills, bicycles, elliptical, free weights, weight station, aerobics studio, 65 ft indoor heated lap pool, Jacuzzi and indoor poolside lounge deck.

Preferential rate:

$ 85.00 plus taxes for single or double

$ 99.00 plus taxes for single or double including 2 service shuttles (07:45 am to Hotel Intercontinental and 07:00 pm from Hotel Intercontinental to Hotel Wyndham)

Preferential rates include breakfast

Booking: reservaciones@wyndhamcr.com

AC Hotel by Marriott San Jose Escazu

Relax in modern comfort at AC Hotel San Jose Escazu. Offering a prime downtown location, we invite you to enjoy staying near all the hustle and bustle of the city. Explore the trendy and upscale shopping venues including Avenida Escazu shopping center or stop by the CIMA Hospital to tour the facilities or learn more about a program. After exploring all the sights of San Jose or the nearby San Rafael, retreat to your stylish room or suite for some much-deserved rest and relaxation. Each of our rooms proudly features complimentary high-speed Wi-Fi, a comfortable bed and plush linens, and enhanced cleaning protocols. Once you've rested up, stop by one of our two restaurants for delicious Spanish cuisine for breakfast, lunch, or dinner. If you feel the need to fit in a workout during your stay, our hotel offers a fully-equipped fitness center with free weights, cardio equipment, and a power rack. No matter what brings you to Costa Rica, enjoy convenience, comfort, and excitement at AC Hotel San Jose Escazu

Preferential rate: $129 plus taxes for 1 pax (breakfast and wifi)
Booking: Daniela Osorio G.
Contact: Daniela.osorio@marriott.com / +506 6042-8202

Sheraton San Jose Hotel Costa Rica

Located in the trendy, upscale suburb of Escazú, the Sheraton San Jose Hotel, Costa Rica is close to the attractions and conveniences of the metropolitan area, but with a more relaxed pace. We are just 5 kilometers west of Sabana Park and 12 kilometers away from San Jose itself. Close to several corporate headquarters, restaurants, and shops, the hotel is within walking distance of the Golden Mile, the commercial center of Escazú, we are located 2h30m from EARTH University.

Special Rates:

Standard Room (Single or Double):    $119 + tax (13%)
Executive Room (Single or Double):    $164 + tax (13%)

Rate included:

•    Buffet breakfast 
•    Complementary Internet
•    Room service
•    Gym
•    Pool and Steam Bath

The rate applies from June 18 to June 23, 2022 
Reservation code IFAMA 2022, subject to availability at the time of booking.
The reservation method would be direct with the hotel through the following e-mail: reservas@sheratoncr.com, indicating the event code IFAMA 2022
 

Hotels in Guácimo near Symposium Venue

Hotel Suerre

The Suerre Hotel is surrounded by the exuberant nature of the Caribbean Coast of Costa Rica. One of the best four-star hotels in the Caribbean. Ideal for your vacations and events, making your trip an unforgettable experience.

Booking: Katty Camacho

Contact: +506 2 713 30 00 / +506 2 713 30 03 / reservas@hotelsuerrecr.com

Code: Ifama2022

Rate in room type:

  • Standard Single: $60.00 plus taxes
  • Standard Double: $70.00 plus taxes
  • Deluxe Single: $70.00 plus taxes
  • Deluxe double: $80.00 plus taxes

Adittional pax: $15.00 plus taxes

Sales tax :13%

Preferential rates include breakfast buffet

Hotel Pacuare

Located in Siquirres, Hotel Pacuare has a restaurant, bar, garden, and free WiFi throughout the property. All rooms come with a flat-screen cable TV and a private bathroom. Room service, concierge service, and tour organization service are available. The rooms include a terrace with garden views. All rooms include bed linen. Guests at Hotel Pacuare can enjoy a continental or à la carte breakfast.

Booking: info@hotelpacuare.com / WhatsApp +506 6402 62 34

Preferential rates: 

  • Superior Room A/C: 1 double bed, air conditioning, cable TV, terrace, shower with hot water and breakfast included: $40 
  • Superior Double Room A/C: 2 double beds, air conditioning, cable TV, terrace, hot shower, and breakfast included: $55 

Cost per additional person: $7 

Code: Earth2022

Exchange rate: estimated on the payment day.

Hotel Los Ríos

Hotel Los Ríos is located 75 km Northeast of San José, on Highway 32 and at the height of the city of Guácimo, Limón. Please contact us if you require more information about our hotel. The rooms include a terrace with garden views. All rooms include bed linen.

Booking:  +506 2716 69 65 / +506 8301 18 50 / info@hotellosrios.com

Code: EARTH2022 

Preferential rates:

  • Cabin Room (Rate with breakfast included): 1 Pax: $54 / 2 Pax: $64 / 3 Pax: $89 / 4 Pax: $105
  • Deluxe Room (Rate with breakfast included): 1 Pax: $64 / 2 Pax: $72 / 3 Pax: $98 / 4 Pax: $115
  • Suite (includes breakfast): 2 pax  $109

Exchange rate: May vary on the day of payment

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Caleb A. Pichardo

Coordinator - Bilingual

E-mail: caleb.consultor@incae.edu 

Skype: caleb-pichardo

INCAE Business School

Gabriela Monge Santisteban

Support Office - Spanish

E-mail: mgmonge@earth.ac.cr

Phone: +506 2713-0000 Ext. 4610

EARTH University

Kathryn White

Executive Director - English

E-mail: mkwhite@ifama.orgifama@ifama.org

Phone: 1 (541) 368-5545

IFAMA Business Office

Este Sitio Web ha sido construido en colaboración por el Departamento de Comunicaciones de EARTH University y el Departamento de Comunicación & Marca Institucional de INCAE Business School, los Chairs agradecen a Miguel Álvarez y a Trinidad Álvarez por su apoyo.